Automate purchase invoice processing with AI-powered data extraction, pre-defined approval workflows and unique invoice allocations. Link invoices directly to purchase orders (PO), contracts or Applications for Payments (AfPs). Manage consolidated invoices for multiple projects between different teams. Meet governance standards, and comply with internal financial policies.
Bauwise helps construction teams automate purchase invoice management — to improve cost control, streamline workflows, and deliver on budget.
Construction project profitability
Construction Projects
Of Construction Budgets
Import invoices via direct upload, company-specific email forwarding or API integration. Leverage AI-based automatic data scan to read the invoice and extract critical information from the header section. Auto-populate fields with extracted data and get invoice assigned to the correct approver based on project, pre-configured rules, or user roles.
Leverage the pre-defined approval workflows and custom rules for automatic invoice routing to the right stakeholders. Use custom rules to match internal workflows, meet governance standards, and comply with internal financial policies. Personal workspace displays only those invoices that currently require the stakeholder’s approval.
Leverage unique invoice allocation by splitting amounts directly within the budget view, grouped by commitments with one-click allocations and auto-filled dimensions. Enforce overspending limits to prevent users from allocating to lines with no remaining budget or committed funds. Intelligent filters instantly suggest the correct commitments by matching the invoice supplier.
Bauwise supports Application for Payments (AfPs) by integrating them directly into the invoice workflow. Once a contractor’s AfP is submitted and approved in the system, the corresponding invoice can be linked to it—automatically generating invoice allocation based on the payment application breakdown. Linked Applications for Payment are attached as PDFs and include a direct link to their original source.
Adjust Bauwise interface to make the workspace more compact and match user’s personal preferences. Attach multiple documents including tenders, contracts, purchase orders (PO), Application for Payments (AfP), and more. Bauwise is automatically linking system generated documents like AfPs and allocation sheets to the approved invoices. All documents are presented as a gallery with a switchable preview to quickly find the required files.
Manage invoice access through role-based permissions, ensuring only authorized users can view or take actions on specific documents. Each user has a personalized “My Workspace” showing only invoices awaiting their approval. Invoices pending behind other approvers are excluded from the view, keeping dashboards focused and manageable.
Managing €10B+ in Construction Budgets with Bauwise
Allocate budget based on construction stages or buildings. Track Forecast to Complete (FTC) and Estimate at Completion (EAC). Control budgets through versions and approval locks. Forecast profitability, manage accruals, and sync financial data with integrated accounting or ERP software.
Automate commitments — create purchase orders (PO) and subcontractor contracts directly from budget lines. Manage scope changes, variations, and back charges from Applications for Payment (AfP) in real time. Track actuals, advances, and accruals at every stage. Allocate contingency reserves, forecast accurately, and centralize all vendor data for better procurement decisions.
Get a structured, automated framework to plan, forecast, and monitor construction cash flow across all project stages. Generate cash flow forecasting baselines with one click, fill past periods with actual cost and revenue data, and align projections with the project’s Cost-at-Completion (CAC). Refine future forecasts, adjust monthly distributions, and manage approvals through version-controlled tracking.
Automate data flow between your ERP or accounting software and Bauwise. When integrated, construction-related invoices flow directly into Bauwise for approval and return to the ERP or accounting software enriched with data — cost allocations, budget lines, and approver info — no double work required.
Track, review, and approve construction project scope changes. Submit change order requests with attachments, automatically calculate their impact on project cost, and adjust budgets upon approval. Maintain versioned audit trails and status tracking to ensure compliance, transparency, and project continuity.
Accelerate month-end reporting between Contractors and Subcontractors by streamlining the Applications for Payment process into a structured, auditable workflows. Initiate change orders and track progress, apply retentions and back charges with full compliance. A dedicated Subcontractor portal, automated notifications, and digital validation keep all parties aligned, while approved Applications for Payment instantly update budgets, commitments, and Estimate At Completion (EAC).
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The typical learning time is just two sessions, while our software can save you up to 4 workdays per month
Bauwise equips construction CEOs with an automated cost management tool to maintain financial control, efficiency, and profitability across expanding portfolios. The cost management software links budgets, forecasts, contracts, and purchase orders in one system, enforcing approval workflows that preserve budget integrity and accuracy. Chief Executive Officers gain real-time visibility into consolidated portfolio performance, safeguarding project continuity, automating reporting, and simplifying construction portfolio management.
Bauwise provides an automated cost management solution for construction CFOs to obtain timely, verified financial data for cash flow and refinancing decisions. The software consolidates construction budgets, contracts, purchase orders, change orders, invoices, and Applications for Payment into a unified data source, ensuring all figures are validated, traceable, and audit-ready before reaching financial statements. Chief Financial Officers can track contingency budgets and risk reserves, gain visibility into liquidity, flag budget overruns early, and forecast portfolio-level cash flow.
Bauwise helps Construction Managers and Division Managers ensure all construction project costs are reported and accounted for, using an automated construction cost management tool. The software tracks linked budgets, contracts, purchase orders, and change orders, so every commitment is recorded, allocated, and tied to the correct project and cost code. Construction and Division Managers can leverage automated purchase invoice and Application for Payment validation rules with audit trails, compare planned versus actual costs in real time, and monitor division-level performance across projects.
Bauwise supports Construction Quantity Surveyors with an automated cost management solution to plan and manage full cycle construction costs — from forecasting and tendering to variation valuations and reporting. The software reconciles interim valuations, change orders, and actual costs in real time, updating forecasts and Estimate at Completion (EAC) automatically once costs are approved. It generates RFQs and tender packages, standardizes bids formats, and applies approval workflows. Links approved variations to their related contracts and cost codes, calculating their budget, commitments and EAC impact.
We’ve got your questions covered. If you can’t find the answer you’re looking for below, feel free to contact us.
Purchase invoice management in construction is the end-to-end control of supplier invoices — capturing, validating, routing for approval, allocating to budgets and commitments, while maintaining an audit trail for compliance. It typically includes linking purchase invoices to purchase orders (POs), contracts, or Applications for Payment (AfPs), handling exceptions (such as price, quantity, or overspending), and role-based approvals.
In Bauwise, purchase invoice management also provides AI-based invoice data extraction, unique invoice allocation directly within the budget view, automated budget and Estimate at Completion (EAC) updates after approval, as well as automatic invoice allocation based on the AfP structure.
In short, the Application for Payment (AfP) is the certified progress claim, and a purchase invoice is the vendor-issued invoice for goods or services delivered—often generated after the AfP is approved.
In construction, purchase invoices are linked to purchase orders (POs) and contracts through the matching process in Accounts Payable (AP). A 2-way match checks that the invoice aligns with the PO terms (price, quantity, supplier). A 3-way match adds confirmation that the goods, services, or completed work have been received or certified on site. For contract-based work, invoices are often matched to the contract or to an approved Application for Payment (AfP). This ensures only authorized, validated costs are paid, prevents overbilling, and keeps budgets and commitments accurate.
The construction industry is responsible for a substantial share of global carbon emissions, driving climate change and resource depletion. According to the World Economic Forum,
The world of construction is complex and intricate, filled with considerations that stretch far beyond mere bricks and mortar. The diverse costs involved are among
In the construction line, you likely process hundreds of invoices throughout the lifespan of a single project, not to mention thousands across your entire organization
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