Automate purchase invoice processing with AI-powered data extraction, pre-defined approval workflows and unique invoice allocations. Link invoices directly to purchase orders (PO), contracts or Applications for Payments (AfPs). Manage consolidated invoices for multiple projects between different teams. Meet governance standards, and comply with internal financial policies.
Bauwise helps construction teams automate purchase invoice management — to improve cost control, streamline workflows, and deliver on budget.
Construction project profitability
Construction Projects
Of Construction Budgets
Import invoices via direct upload, company-specific email forwarding or API integration. Leverage AI-based automatic data scan to read the invoice and extract critical information from the header section. Auto-populate fields with extracted data and get invoice assigned to the correct approver based on project, pre-configured rules, or user roles.
Leverage the pre-defined approval workflows and custom rules for automatic invoice routing to the right stakeholders. Use custom rules to match internal workflows, meet governance standards, and comply with internal financial policies. Personal workspace displays only those invoices that currently require the stakeholder’s approval.
Leverage unique invoice allocation by splitting amounts directly within the budget view, grouped by commitments with one-click allocations and auto-filled dimensions. Enforce overspending limits to prevent users from allocating to lines with no remaining budget or committed funds. Intelligent filters instantly suggest the correct commitments by matching the invoice supplier.
Bauwise supports Application for Payments (AfPs) by integrating them directly into the invoice workflow. Once a contractor’s AfP is submitted and approved in the system, the corresponding invoice can be linked to it—automatically generating invoice allocation based on the payment application breakdown. Linked Applications for Payment are attached as PDFs and include a direct link to their original source.
Adjust Bauwise interface to make the workspace more compact and match user’s personal preferences. Attach multiple documents including tenders, contracts, purchase orders (PO), Application for Payments (AfP), and more. Bauwise is automatically linking system generated documents like AfPs and allocation sheets to the approved invoices. All documents are presented as a gallery with a switchable preview to quickly find the required files.
Manage invoice access through role-based permissions, ensuring only authorized users can view or take actions on specific documents. Each user has a personalized “My Workspace” showing only invoices awaiting their approval. Invoices pending behind other approvers are excluded from the view, keeping dashboards focused and manageable.
Managing €10B+ in Construction Budgets with Bauwise
Automatically updates transactions from integrated accounting software. Compares actuals to cost forecasts to ensure budget accuracy and spot overruns. Captures actuals for all commitments, including purchase orders (POs) and contracts. Provides drill-down into any level of transaction or cost line for full visibility.
Allocate budget based on construction stages or buildings. Track Forecast to Complete (FTC) and Estimate at Completion (EAC). Control budgets through versions and approval locks. Forecast profitability, manage accruals, and sync financial data with integrated accounting or ERP software.
Track, review, and approve construction project scope changes. Submit change order requests with attachments, automatically calculate their impact on project cost, and adjust budgets upon approval. Maintain versioned audit trails and status tracking to ensure compliance, transparency, and project continuity.
Purchase invoice management in construction is the end-to-end control of supplier invoices — capturing, validating, routing for approval, allocating to budgets and commitments, while maintaining an audit trail for compliance. It typically includes linking purchase invoices to purchase orders (POs), contracts, or Applications for Payment (AfPs), handling exceptions (such as price, quantity, or overspending), and role-based approvals.
In Bauwise, purchase invoice management also provides AI-based invoice data extraction, unique invoice allocation directly within the budget view, automated budget and Estimate at Completion (EAC) updates after approval, as well as automatic invoice allocation based on the AfP structure.
In short, the Application for Payment (AfP) is the certified progress claim, and a purchase invoice is the vendor-issued invoice for goods or services delivered—often generated after the AfP is approved.
In construction, purchase invoices are linked to purchase orders (POs) and contracts through the matching process in Accounts Payable (AP). A 2-way match checks that the invoice aligns with the PO terms (price, quantity, supplier). A 3-way match adds confirmation that the goods, services, or completed work have been received or certified on site. For contract-based work, invoices are often matched to the contract or to an approved Application for Payment (AfP). This ensures only authorized, validated costs are paid, prevents overbilling, and keeps budgets and commitments accurate.
try now
The typical learning time is just two sessions, while our software can save you up to 4 workdays per month
The construction industry is responsible for a substantial share of global carbon emissions, driving climate change and resource depletion. According to the World Economic Forum,
The world of construction is complex and intricate, filled with considerations that stretch far beyond mere bricks and mortar. The diverse costs involved are among
In the construction line, you likely process hundreds of invoices throughout the lifespan of a single project, not to mention thousands across your entire organization
We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept All”, you consent to the use of ALL the cookies.
