Bauwise software capability — Available March 2026
Create tender packages directly from budget lines, identify qualified bidders through the Bauwise database, and issue invitations to tender (ITT). Provide secure, login-free access for bidders to submit RFQs and compile all bids into an automatically generated comparison table. Ensure full traceability by linking every bid and award back to the budget lines and cost codes. Provide a strategic procurement plan overview for executives, project teams and other construction stakeholders.
Bauwise streamlines construction tender management to simplify tender creation process, identify qualified bidders, track RFQ submissions, reduce delays and improve procurement outcomes.
Increase in construction project profitability
Fewer Monthly Project Meetings
less time on preparing financial reports
Create tender packages directly from budget lines. Define tender line items to match the intended pricing structure and improve clarity in contractor responses. The breakdown ensures that incoming pricing aligns with the cost control framework and project budget, delivering detailed, comparable and consistent tender quotations across all bidders.
Distribute and manage all tender documentation in one centralized platform to ensure bidders work with complete, accurate, and up-to-date information. Attach tender-related documents directly to the tender package — eliminate manual email distribution, and maintain tender version consistency throughout the process. Provide controlled tender package access to improve scope clarity for bidders, minimize submission mistakes, and streamline bid delivery for higher-quality responses.
Use the Bauwise contractor and supplier database to quickly find qualified bidders and prepare targeted lists in minutes. Send Invitations to Tender to multiple bidders with a single action — reduce administrative workload and enhance procurement outcome reliability.
Provide pre-selected bidders with a secure encrypted link to instantly access tender documents without requiring an account or login. Allow suppliers and contractors to submit proposals by completing an online Request for Quotation (RFQ) form. Alternatively, they can download a structured system-generated Excel file, fill it in offline, and upload it back to the platform. Enable multiple submission rounds for bidders to refine pricing or provide updated documents. Store all submitted support documentation to ensure compliance and a fair tender award process.
Gain full visibility into bidder activity and tender progress by tracking who has opened the Invitation to Tender (ITT), their participation status, submission status, and any attached documents. Identify when follow-up is required and issue reminders directly from the system to improve response rates, keep the bidding process active and ensure deadlines are met.
Compile all bids into an automatically generated, configurable comparison table. Adjust figures when clarifications or amendments are provided to maintain transparency and consistent data sets. Convert selected bids into purchase orders (POs) or contracts, with all commitments automatically linked back to the original tender. Retain complete pricing and communication history from all negotiation rounds for transparent decision-making and auditability.
Prepare procurement plans that align tender activities with the project schedule — ensure each tender package is initiated at the right time. Identify upcoming and critical tender packages early, assign responsibility, reduce delays in procurement and maintain project schedule alignment. Improve forecasting and strengthen overall project delivery predictability.
Managing €10B+ in Construction Budgets with Bauwise
Use our free construction tender Request for Quotation (RFQ) table templates — download them as Excel file or access via Google Sheets.
Allocate budget based on construction stages or buildings. Track Forecast to Complete (FTC) and Estimate at Completion (EAC). Control budgets through versions and approval locks. Forecast profitability, manage accruals, and sync financial data with integrated accounting or ERP software.
Automate data flow between your ERP or accounting software and Bauwise. When integrated, construction-related invoices flow directly into Bauwise for approval and return to the ERP or accounting software enriched with data — cost allocations, budget lines, and approver info — no double work required.
Get a structured, automated framework to plan, forecast, and monitor construction cash flow across all project stages. Generate cash flow forecasting baselines with one click, fill past periods with actual cost and revenue data, and align projections with the project’s Cost-at-Completion (CAC). Refine future forecasts, adjust monthly distributions, and manage approvals through version-controlled tracking.
Automate commitments — create purchase orders (PO) and subcontractor contracts directly from budget lines. Manage scope changes, variations, and back charges from Applications for Payment (AfP) in real time. Track actuals, advances, and accruals at every stage. Allocate contingency reserves, forecast accurately, and centralize all vendor data for better procurement decisions.
Track, review, and approve construction project scope changes. Submit change order requests with attachments, automatically calculate their impact on project cost, and adjust budgets upon approval. Maintain versioned audit trails and status tracking to ensure compliance, transparency, and project continuity.
Automate purchase invoice processing with AI-powered data extraction, pre-defined approval workflows and unique invoice allocations. Link invoices directly to purchase orders (PO), contracts or Applications for Payments (AfPs). Manage consolidated invoices for multiple projects between different teams. Meet governance standards, and comply with internal financial policies.
Accelerate month-end reporting between Contractors and Subcontractors by streamlining the Applications for Payment process into a structured, auditable workflows. Initiate change orders and track progress, apply retentions and back charges with full compliance. A dedicated Subcontractor portal, automated notifications, and digital validation keep all parties aligned.
Review and approve construction invoices directly from your mobile device. Capture receipts and invoices — the Bauwise Mobile App uses AI-powered image recognition to extract data from images. Allocate receipts and invoices using Bauwise Purchase Invoice Management module.
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The typical learning time is just two sessions, while our software can save you up to 4 workdays per month
Bauwise equips construction CEOs with an automated cost management tool to maintain financial control, efficiency, and profitability across expanding portfolios. The cost management software links budgets, forecasts, contracts, and purchase orders in one system, enforcing approval workflows that preserve budget integrity and accuracy. Chief Executive Officers gain real-time visibility into consolidated portfolio performance, safeguarding project continuity, automating reporting, and simplifying construction portfolio management.
Bauwise provides an automated cost management solution for construction CFOs to obtain timely, verified financial data for cash flow and refinancing decisions. The software consolidates construction budgets, contracts, purchase orders, change orders, invoices, and Applications for Payment into a unified data source, ensuring all figures are validated, traceable, and audit-ready before reaching financial statements. Chief Financial Officers can track contingency budgets and risk reserves, gain visibility into liquidity, flag budget overruns early, and forecast portfolio-level cash flow.
Bauwise helps Construction Managers and Division Managers ensure all construction project costs are reported and accounted for, using an automated construction cost management tool. The software tracks linked budgets, contracts, purchase orders, and change orders, so every commitment is recorded, allocated, and tied to the correct project and cost code. Construction and Division Managers can leverage automated purchase invoice and Application for Payment validation rules with audit trails, compare planned versus actual costs in real time, and monitor division-level performance across projects.
Bauwise supports Construction Quantity Surveyors with an automated cost management solution to plan and manage full cycle construction costs — from forecasting and tendering to variation valuations and reporting. The software reconciles interim valuations, change orders, and actual costs in real time, updating forecasts and Estimate at Completion (EAC) automatically once costs are approved. It generates RFQs and tender packages, standardizes bids formats, and applies approval workflows. Links approved variations to their related contracts and cost codes, calculating their budget, commitments and EAC impact.
We’ve got your questions covered. If you can’t find the answer you’re looking for below, feel free to contact us.
Yes. Bidders receive a secure link to your tender where they can enter prices, upload documents, and submit revised offers. Bauwise automatically tracks every version so you can easily review the full offer history and compare quotations side-by-side.
The quotation comparison table displays all tender bidder offers based on your work breakdown structure. You can quickly spot pricing differences, missing values and key cost drivers, helping you make informed procurement decisions faster.
No. Bidders receive a secure tender link and can submit offers without creating a Bauwise account. This lowers entry barriers and speeds up tender participation.
For main contractors running CAPEX infrastructure programmes — terminal developments, marine works, large-scale logistics parks, complex civils, renewable energy integration — where delivery happens through
Running a cost-effective, profitable construction portfolio demands real-time visibility into budget vs. actual costs, tight control over commitments, reliable variation and risk management, as well
Construction tendering and bid management are critical parts of the construction procurement lifecycle. This is where main contractors turn defined work packages into subcontractor commitments
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