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Subcontractor Management Software

Our construction subcontractor management software simplifies the entire process, giving you total control and efficiency over every construction project. With our automated processes, managing subcontractors is easier than ever before.

Why Choose Us

Improve performance

The software also provides powerful analytics tools that offer insight into current and past projects so businesses can monitor any areas where improvements can be made or see where they’re succeeding. This helps ensure that businesses remain compliant while giving them real-time feedback on how their processes are performing so they can make more informed decisions in the future about how best to manage their subcontracting operations going forward.

Increase visibility and profit margins

Get visibility into every aspect of your subcontracting process – from onboarding new subcontractors to monitoring their performance over time – so you can make better decisions about which subcontractors are best suited for your projects. Grow your profits and eliminate margin loss, rework, and missed change orders.

Track subcontractor activities

Simplify the process of tracking subcontractor data by automatically keeping everything organized in one secure central location. This helps save time by eliminating the need for tedious manual data entry while providing advanced features like automated contract management and reporting capabilities so business owners can stay up to date with all their subcontractor activities quickly and easily.

contractor agreements

All-in-one subcontractor management software

Bauwise allows users to easily manage and track subcontractor data in one secure, centralized location. It offers advanced features, such as automated contract management, automated document control, detailed reporting and analytics, and customizable templates that make it easy to customize subcontracts without the hassle of manual data entry.

subcontractor agreement creation

Streamlined contract signing with subcontractors

  • Select the work from the budget that you want to add to the contract.
  • Fill in the contract with the necessary information.
  • Determine the amount to be taken from the budget and determine the cost of the work.
  • If the subcontractor’s quotation is more detailed than two lines, adding more lines to the contract is possible.
construction cost management software

Track Project Timelines and Budgets

Managing subcontractors is just one piece of the puzzle. You also need to ensure that projects stay on track and within budget. With Bauwise, you can easily monitor project timelines and budgets in real-time.

Our platform lets you set project milestones and track progress as your subcontractors complete their tasks. You can also monitor your budget and expenses, ensuring your project stays profitable.

contractor agreements

Track all of your subcontractor projects

Seamlessly track all of your subcontractor projects with Bauwise’s subcontractor management software, whether you’re working on one large project or multiple projects at once. Jump between multiple projects and manage all tasks remotely. Return to finished or archived projects at any time.

  • Track and manage all your subcontractor job documentation, history, activities, approvals, costings, work orders, and compliance documents in one place.
  • Watch all subcontracts and purchase orders related to the projects in one view.
  • Filter contracts and purchase orders according to their status.
construction subcontractor agreement

Improve internal communication

With smoother communication and digital documentation, you can easily search and find what you need without digging through the files. You will find out exactly what the subcontractor did at the construction site at specific times, and you have data to prove it.

subcontractor agreement creation

Customizable templates

With customizable templates included in the software package, users can create customized contracts without needing to start from scratch each time a new project comes along – saving both time and money in the long run while ensuring accuracy across all legal documents.

Trusted By

More than 10 000 projects managed by using Bauwise

FAQ

Subcontract management software refers to using digital tools or platforms designed to oversee and manage the relationships and agreements between general (or prime) contractors and their subcontractors. This type of software facilitates the many aspects of subcontract management within the construction industry and similar sectors that rely heavily on subcontracted work.

Here are the primary features and functions of software subcontract management:

  1. Subcontract Creation and Storage: Enables users to draft, store, and access subcontract agreements, ensuring all parties work with up-to-date and accurate contract terms.
  2. Change Order Management: Tracks and manages any changes to the initial subcontract terms, ensuring that any adjustments to scope, price, or duration are documented and approved.
  3. Document Management: Stores-related documents such as insurance certificates, bonds, work permits, and other essential paperwork. It may also allow for easy sharing and collaboration between the general contractor and subcontractor.
  4. Payment Applications: Manages progress billing, where subcontractors submit invoices for the work completed in stages and track these against the contract values.
  5. Compliance Tracking: Ensures subcontractors comply with industry regulations, safety standards, and other project-specific requirements. This might include tracking training records, certifications, and other compliance documents.
  6. Performance Tracking: Monitors and evaluates subcontractor performance against the deliverables outlined in the subcontract agreement, providing insights into which subcontractors are most reliable and efficient.
  7. Communication and Collaboration: Offers tools for streamlined communication between general contractors and subcontractors, allowing for real-time updates, queries, and feedback.
  8. Financial Management: Tracks budget vs. actual spending, manages retainage (a percentage of payment held back to guarantee project completion), and offers insights into project profitability.
  9. Reporting: Generates various reports to provide insights into subcontract performance, financials, compliance, and other critical aspects of subcontract management.
  10. Integration Capabilities: Many subcontract management software solutions can integrate with other construction management systems or enterprise resource planning (ERP) systems, creating a seamless flow of information across different business functions.

 

By leveraging subcontract management software, construction firms, and other industries can ensure that they efficiently manage their subcontractor relationships, minimize risks, maintain compliance, and enhance overall project delivery.

Keeping track of subcontractors is essential for efficient project management, ensuring compliance, and maintaining good working relationships. Here are steps and strategies to effectively manage and keep track of subcontractors:

  1. Centralized Database: Use a centralized system or software to store all subcontractor details, including contact information, specializations, past project performance, licenses, insurance details, and other relevant data.
  2. Contract Management: Have a clear and detailed subcontract agreement for each subcontractor. This contract should specify the scope of work, timelines, payment terms, and any other requirements.
  3. Document Management: Use a digital document management system to store, organize, and easily retrieve essential documents like contracts, change orders, permits, certifications, and insurance certificates.
  4. Regular Communication: Maintain open and frequent communication with subcontractors. This can be through regular meetings, progress reports, and site visits.
  5. Progress Tracking: Implement a system to monitor the progress of subcontractor tasks against project milestones. This can be done using project management software, spreadsheets, or specialized subcontractor management tools.
  6. Compliance Monitoring: Regularly review and ensure subcontractors adhere to all legal, safety, and quality standards. Track expiry dates for licenses, insurance, and other vital documents and get updated ones before they lapse.
  7. Payment Tracking: Implement a system to track payments against the subcontract agreement. Ensure that payments align with completed work and that all necessary paperwork, like lien waivers, is in order.
  8. Performance Reviews: Periodically evaluate subcontractor performance. Consider criteria like quality of work, adherence to timelines, safety practices, and communication.
  9. On-site Sign-in/Sign-out: Use a sign-in/sign-out system for construction and similar projects on the job site. This helps track which subcontractors are on-site on any given day and ensures that only authorized personnel are present.
  10. Use Technology: Consider using subcontractor management software or construction management platforms with features tailored to managing subcontractors. These tools can provide real-time insight and notifications and streamline various aspects of subcontractor management.
  11. Training and Onboarding: Provide a transparent onboarding process when bringing a new subcontractor onto a project. This can include safety briefings, introductions to project specifics, and any required training.
  12. Feedback Loop: Create a system where the general contractor and the subcontractor can provide feedback. This two-way communication ensures continuous improvement and strengthens the working relationship.

 

By implementing these strategies and systems, contractors can ensure they effectively manage and track subcontractors, leading to smoother project execution and stronger professional relationships.

To manage a subcontract effectively, begin with a clear and comprehensive subcontract agreement that outlines everything from the scope of work to dispute resolution mechanisms. Regular communication is vital; always maintain an open dialogue about project status and expectations. Use a centralized system to store all pertinent documents and ensure they are easily accessible. Monitor the subcontractor’s progress against agreed-upon milestones and ensure timely payments based on work completion. Compliance with safety, quality, and legal standards should be consistently reviewed, and any changes to the project specifics should be documented through formal change orders. Address any disputes promptly, following resolution mechanisms in the subcontract. Once the subcontractor completes their tasks, review all deliverables, ensure all documentation is in order, release final payments, and evaluate the subcontractor’s overall performance for future collaborations.

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See for yourself how simple and efficient can subcontractor management software be

The typical learning time is just two sessions, while our software can save you up to 4 workdays per month

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